UCLA Privacy and Consumer Information

Thank you for visiting the official website of the University of California, Los Angeles (UCLA). This privacy policy explains how personal information is collected, used and disclosed by UCLA with respect to your use of the UCLA websites where this policy is posted (collectively, “Sites”).

Giving Site Disclaimer

Every effort is made to provide complete and accurate data and information on the UCLA Giving site, giveto.ucla.edu. However, errors may occur in processing data or in seeking to provide non-technical explanations of fund uses and goals. Materials contained within this site should not be intended nor construed as a contract. Formal disclosure information for donors is available in our privacy policy below.

Disclosure Statements

Privacy Notice
The 1977 California Information Practices Act requires UCLA to inform individuals asked to supply information about themselves of the following: UCLA is requesting this information to update the general resource files of its External Affairs Department. Furnishing the information is strictly voluntary and will be maintained confidentially. The information may be used by other University departments in the regular course of business, but will not be disseminated to others except if required by law.

You have the right to review your own data file. Inquiries should be forwarded to the Assistant Vice Chancellor – Advancement Services, External Affairs, 10889 Wilshire Blvd., Suite 1100, Los Angeles, CA 90024.

Donor’s Consent for Public Acknowledgment
The university is grateful for the support it receives from alumni, parents and friends. One of the ways we express our thanks is by listing the names of donors in Web-based and/or print honor rolls. Should you wish that your name not appear as a donor, please notify donor relations at (310) 794-2447 if you have not already done so.

Fiduciary Responsibility of The UCLA Foundation
The UCLA Foundation is a California non-profit, public benefit corporation organized for the purpose of encouraging voluntary private gifts, trusts and bequests for the benefit of the UCLA campus. Responsibility for governance of the Foundation, including investments, is vested in its Board of Directors.

Administrative Fee on Gifts
The UCLA Foundation and the University of California, Los Angeles apply a one-time administrative fee to all gifts and pledge payments to provide essential support necessary to UCLA’s overall operation. The fee is currently 6.5 percent.

Donor Advised Funds
Gifts for which a donor is entitled to receive any return benefits should be paid by individuals or entities other than a Donor Advised Fund.

Endowments
Gifts are managed and invested in accordance with UCLA’s endowment investment policies. The total return earned in excess of the amount approved annually for payout will be retained in the endowment principal to protect from the effects of inflation and to allow for growth. At the Chancellor’s discretion, when the payout is not needed for purposes of the fund, the return of payout may be added to the endowment fund principal. In the event the fund does not reach endowment minimum; or the program ceases to exist at UCLA, proceeds from the fund will be utilized in an area and manner as closely related as possible to the original intent and purposes for which the fund was established.

Gifts directed to Regental endowments supporting UCLA are invested in a similar way to gifts made to The UCLA Foundation. Additional information is available online.

Visit the following link for more information on endowment investments and distributions.

Fundraising Permit
In compliance with the Charitable Solicitation Ordinance in the City of Los Angeles (L.A. Municipal Code Article 4, Section 44), The UCLA Foundation’s permit is on file with the City of Los Angeles.

For Medical Sciences Solicitations
If you do not wish to receive further fundraising information from UCLA Health Sciences, please either call us at 855-364-6945 or email us at OptOutUCLAHSD@support.ucla.edu, providing your name, address, phone number and from which department you’re requesting to be removed.

For additional information regarding these Disclosure Statements, please contact donor relations at (310) 794-2447.
 
Information Collected by UCLA

General
Our Sites are made available to you to provide information about our university and the services offered. You can browse our Sites without providing any personal information such as your name, mailing address, email address, phone number or social security number.

Non-Personal Information
When you access and use our Sites, some information is automatically collected. For example, we may collect information about your computer’s operating system, Internet Protocol (IP) address, access times, browser type and language, and the website that referred you to us. We also collect information about your usage and activity on our Sites.

Cookies
When you visit our Sites, you may be issued a “cookie,” which helps track your session while online. Cookies are small data files stored on your hard drive. Among other things, cookies help to make your site visit more relevant and personalized for you. We use cookies to see which areas and features are popular and to count visits to our Sites. Most browsers are initially set to accept cookies. If you would prefer, you may set your browser to refuse cookies or alert you when cookies are being sent; however, it is possible that some parts of our Sites will not function properly if you do so.

Web Beacons
The Sites and any communications sent by UCLA may contain electronic images (generally, single pixel “.gif” images) called “web beacons.” These web beacons allow UCLA and UCLA authorized third parties to monitor and collect certain information about the viewer of a web page, email message or other communication, such as the type of browser requesting the web beacon, the device identifier of the device the web beacon is sent to and the time the web beacon was viewed. Web beacons may be used count unique users, visits and page views; monitor traffic and conversion patterns; personalize your experience when you visit the Sites, including advertising and content you see; and determine whether or not messages were opened, links were clicked and/or notifications/offers were acted upon.

Third Party Advertising
We may also allow third parties to use cookies or other tracking technologies to collect non-personal information about your use of our Sites, including your IP address, pages viewed and conversion information. This information may be used, among other things, to deliver advertising targeted to your interests and to better understand the usage and visitation of our Sites and other sites tracked by these third parties. This privacy policy does not apply to, and we are not responsible for, third party cookies or other tracking technologies. We encourage you to check the privacy policies of advertisers and/or ad services to learn more about their privacy practices. If you would like more information about third party advertising or to opt out of having your information used in this way, please visit http://www.networkadvertising.org/managing/opt_out.asp.

Personal Information
We also collect personal information that you voluntarily provide to us, such as when you apply for admissions, register for an account, participate in a promotion or sweepstakes, request a brochure or other materials, sign up for a tour, locate or make inquiries to specific departments, request information or otherwise contact UCLA. Such information may include: contact information (name, address, telephone number, social media username/handle, mobile phone, and/or email address); academic area or interest (biology, anthropology, human studies, medicine, etc.); financial information (financial aid application history, payment history, current and estimated loan payments, etc.); demographic information (age, academic status, marital status, size of household, income); and marketing profile information (admissions date, graduation date, alumni status, etc.) We may also collect the names and email addresses of your friends and family, if you choose to provide UCLA with this information. Finally, we may obtain information from other sources and combine that with the information we collect directly from you.

How We Use Your Information

Non-Personal Information
Non-personal information is used to generate statistics and to measure site activity in order to improve the usefulness of the site for our visitors.


Personal Information
Personal information allows us to provide you with products, services and information and enables us to offer a customized experience on our Sites. We use personal information for the purposes described in this privacy policy or otherwise disclosed to you on our Sites. For example, personal information may be used to:
• Operate and improve our Sites
• provide information about our institution and send you related information, including confirmations, brochures, academic notices, updates, security alerts and support and administrative messages;
• notify you of the closest UCLA extension or medical office;
• process and deliver contest entries and rewards;
• respond to comments, questions, or requests for information and provide customer service;
• communicate with you about our classes, achievements, new contests, promotions, rewards, special offers, upcoming events and other news about UCLA and our selected partners;
• generate site analytics to improve our website and the user experience; and
• link or combine with personal information we get from third parties to help understand your needs and provide you with better service and information.

UCLA may store and process personal information in the United States and other countries.

Sharing Your Information
We do not share your personal information with third parties except as described in this privacy policy or as otherwise disclosed to you on our Sites. For example, we may share personal information as follows:
• with our Financial Aid partner for the purpose of offering aid and services to our students;
• when you give us your consent to do so, including if we notify you on the Sites that the information you provide will be shared in a particular manner and you provide such information;
• with vendors, contractors, consultants and other service providers who are working on our behalf and need access to your information to carry out their work for us;
• to (i) comply with laws or to respond to lawful requests and legal process, (ii) to protect our rights and property and those of our agents, customers and others, including to enforce our agreements, policies and Terms of Use or (iii) in an emergency to protect UCLA and the safety of our students, faculty and staff or any third party; and we may also share aggregated or anonymized information that does not directly identify you.

Your California Privacy Rights
Under California’s Shine the Light law, Cal. Civ. Code § 1798.83, California residents have the right to request and obtain, once per year, information regarding UCLA’s disclosure of personal information to third parties for their own direct marketing purposes. To request a list of the categories of information UCLA has shared, and the names and addresses of such third parties, please send your request to:

UCLA Advancement Services
Assistant Vice Chancellor – Advancement Services, External Affairs
10889 Wilshire Blvd., Suite 1100
Los Angeles, CA 90024

Updating Your Information
If you provided UCLA with personal information, you may review and update that information by logging into your online account.

Opt Out Option and Correcting Your Information
You may opt out of receiving promotional emails and SMS messages from UCLA at any time by visiting http://www.ucla.edu/preferences and changing your communication preferences. To opt out of SMS messages, you can also text UCLASTOP from the cell phone that you have registered with UCLA. In addition, you can opt out of receiving emails by following the instructions in those emails, but note that we may still send you non-opted-in emails, such as emails about your account or our ongoing business or academic relations. You may also request changes to your contact preferences and the personal information by writing to:

UCLA Advancement Services
Assistant Vice Chancellor – Advancement Services, External Affairs
10889 Wilshire Blvd., Suite 1100
Los Angeles, CA 90024

Information Security
We take reasonable measures to protect personal information in an effort to prevent loss, misuse and unauthorized access, disclosure, alteration and destruction.

Third Party Links
Our Sites may contain links to third party websites. This privacy policy does not apply to the linked sites, and we do not control, nor are we responsible for, the content or privacy and security practices of those sites. Any personal information you provide to a linked site is provided directly to a third party and is subject to such third party’s privacy policy. We encourage you to learn more about such third party’s privacy and security practices and policies before providing any of your personal information.

Contact Us
If you have any questions or concerns about this privacy policy, please contact UCLA by email at webadmin@ucla.edu.

Privacy Policy Effective Date
UCLA may change this privacy policy from time to time. If UCLA makes any changes to this policy, we will change the “Last Updated” date below.

Last Updated: May 19, 2014